The Execs and Cons of Shade-Coding Your Calendars


Staying organized is without doubt one of the finest approaches to protecting a schedule. Discovering what you want and staying on monitor of upcoming conferences, occasions, or appointments is simpler. Nonetheless, when you’re new to protecting a schedule or have problem creating organizational strategies, you may take into account color-coding.

Shade-coding is a fairly easy method for sustaining an organized calendar. It entails categorizing your occasions and assigning a particular coloration to every class. This makes glancing at your schedule extra pleasing, for one, whereas additionally protecting a construction.

You may not be bought on the idea of color-coding but. In spite of everything, how will you resolve you wish to swap once you don’t have all of the details? Hold studying for the professionals and cons of color-coding your calendars.


To kick this record off in an optimistic gentle, listed here are the various execs of protecting a color-coordinated calendar system.

It’s an Straightforward System

Organizing may make you consider the perfectionist in your life who goes to lengths to schedule, construction, and categorize the whole lot. Nonetheless, you don’t must decide to the identical extremes simply to turn into extra organized. That’s one of many causes color-coding is so common and a go-to categorization technique for a lot of — it’s tremendous straightforward!

This system doesn’t take a lot effort or time to do, but it will possibly successfully put your schedule so as. All it’s important to do is create classes for the sorts of occasions you’ll be placing in your calendar then select corresponding colours. For instance, yellow could possibly be physician appointments, and inexperienced could possibly be work conferences.

It’s not very troublesome to perform this on a web-based calendar, both. On Google Calendar, press the three dots to the correct of your calendar, and the colour choices will seem. On Outlook, click on “categorize,” “all classes,” then “coloration classes,” and also you’ve bought it. For the Calendar app, hit the little “i” button on the correct of your calendar to entry coloration decisions. Have a special working system? Discovering out the right way to color-coordinate is a straightforward web search away!

It Makes Discovering Occasions Simpler

Typically, you’re in a rush and should shortly verify your calendar for what occasion is arising quickly. Or possibly you possibly can’t keep in mind a undertaking deadline and do not know the place to look in your schedule. Each of those issues might be simply solved by way of color-coding.

Glancing at your calendar and understanding what your week or month entails is easy with color-coordination. Even with out checking the main points of all of your duties, you possibly can see what sort of occasions you’ve gotten arising simply primarily based on the colours.

You’ll be able to shortly scan by way of the class colours when on the lookout for a particular occasion in your calendar. For instance, you probably have a deadline and may’t keep in mind exactly when — look by way of occasions with the corresponding coloration. Wanting one thing up in your calendar has by no means been simpler.

It Can Assist You Prioritize Duties

Do you wrestle with successfully prioritizing duties in your life? Maybe you’ve been making an attempt to enhance at priorities, however the idea has been difficult to observe or keep in mind. Nicely, you guessed it — color-coding might help.

When selecting colours in your schedule’s classes, attempt to base these choices on coloration affiliation. This implies you’ll choose a class’s coloration primarily based on what emotions or associations these colours carry to you. For instance, crimson may make you consider urgency, so you can color-coordinate your tasks due quickly.

Now once you verify your calendar, you possibly can simply discover what must be completed first. And, now, you’re much less prone to overlook what duties you needed to prioritize.

Shade Improves Reminiscence

Paper calendars might be fairly colourful on their very own, relying on what patterns or designs you select. An attention-grabbing image can grasp your consideration for positive. Nonetheless, more often than not, the precise calendar half itself is a impartial coloration, like black or grey. Even when you use a web-based calendar system, the colours are normally commonplace black and white.

Including duties in shiny colours might help your occasions stand out. Not solely does this catch the attention higher, however it will possibly additionally assist with remembering what you’ll want to do. A 2013 examine discovered that colours, except for neutrals, can really enhance your reminiscence. This implies your mind holds onto data extra simply when it is available in a shiny coloration as a substitute of black.

Due to this fact, color-coding your calendar might help you keep in mind your schedule. You’re much less prone to need to repeatedly pull up your calendar when including new appointments or remembering a due date. Though, double-checking your self is at all times a good suggestion!

It Makes Shared Calendars Less complicated

For those who share calendars with coworkers in your job, you’ll know all of them can really feel like one massive mess generally. Fortunately, you possibly can assign a special coloration for every individual’s calendar to higher differentiate between all of them.

For instance, Google Calendar permits each consumer in a workgroup to customise their very own calendar coloration. This manner, each consumer can extra simply determine every others’ schedules primarily based on these particular calendar colours.

Your workspace gained’t seem like a complete mess anymore, and also you’ll be capable to view another person’s calendar extra simply. And similar to that — you’ve simplified one facet of your job.


After all, no system is ideal. There are at all times cons, which could differ from individual to individual primarily based on private preferences. Listed below are a few examples to contemplate earlier than switching to color-coordination.

It May Take Additional Time

When beginning any new routine or method in your life, you may need to dedicate some additional time to perfecting the method. That is additionally true with regards to starting to color-code your calendars.

The beginning-up course of will take a second to set the whole lot up. You’ll must resolve every class’s coloration, which could take a couple of minutes when you’re choosy. This may take considerably longer you probably have a number of classes.

Then, you’ll must dedicate the time to placing the whole lot into this new order. For those who use a paper or dry-erase calendar, you’ll need to rewrite the whole lot down based on its coloration. With a web-based calendar, you’ll have to enter your settings and alter each process’s coloration. Ease and time size will probably be decided by how easy or troublesome the method is along with your particular calendar software program.

It Might Take Some Getting Used to

Moreover, remember that beginning a brand new organizational system will take some getting used to. You may, by default, overlook to jot down duties down based on your determined coloration scheme. Then, you’ll have to return and redo this entry.

Furthermore, it’d take a short while to get used to what every coloration means. To assist your self keep in mind your code, write down a legend of what every coloration corresponds to.

And whereas this isn’t the top of the world by any means, re-doing one thing may elicit a groan or facepalm. Correcting your self will take longer than when you had been already used to the method.

It’s As much as You

Whether or not or not you alter your complete scheduling system to a color-based group is as much as you. This record of execs and cons just isn’t exhaustive — another facets, whether or not destructive or optimistic, may come to thoughts. The way you arrange your life is your alternative on the finish of the day, so go along with your intestine.

Featured Picture Credit score: Pixaby; Pexels; Thanks!

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