What’s a Letter of Intent? Tips on how to Write One for a Job [+ Examples]


Commonplace job purposes have an ordinary set of practices. You flip in a resume and canopy letter, after which, if chosen, you progress via just a few rounds of interviews and get the job.

person at their computer writing a letter of intent

Nonetheless, not all potential job alternatives begin with an software. In truth, many start with initiative from a job seeker.

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These job seekers will ship in a letter of intent relatively than a cowl letter. On this article, we’ll check out what a letter of intent is and spotlight some methods for writing one of the best LOI you’ll be able to. We’ve even included a template that can assist you get began. 

Right here’s what you’ll discover:

What’s a letter of intent?

A letter of intent is a much less frequent manner of expressing curiosity in an organization. It targets causes you’re on the lookout for alternatives with a selected group.

A letter of intent does embrace parts of a conventional cowl letter, corresponding to related expertise and abilities, but it surely’s utilized in barely completely different contexts. LOIs emphasize alignment between a job seeker and a company.

letter of intent example for Publishing Now

Letter of Intent vs. Cowl Letter

There are just a few key variations between a cowl letter and a letter of intent, together with:

  • Context. Whereas a canopy letter responds to a selected job itemizing, a letter of intent targets a company extra typically. It could or might not have a selected job opening on the time that the LOI is shipped in.

  • Focus. A canopy letter explains why an applicant is a good match for a selected function. An LOI, however, addresses a person’s compatibility with an total group or extra common function.

  • Initiative. A canopy letter is a reactive doc responding to a job opening. A letter of intent, nonetheless, demonstrates extra initiative and gives info earlier than a company particularly requests it.

Letter of Intent vs. Letter of Curiosity

Letter of intent and letter of curiosity are sometimes used interchangeably. Whereas there are lots of similarities between the 2 paperwork, there are additionally just a few key variations:

  • Degree of intent. Letters of intent have a excessive degree of intentionality, whereas letters of curiosity are extra exploratory. A letter of intent proposes motion, whereas letters of curiosity are for info gathering.

  • Dedication degree. A letter of intent is a high-commitment manner of expressing curiosity in an organization, whereas a letter of curiosity is a decrease dedication. A person is extra more likely to ship out a number of letters of curiosity. 

  • Motion orientation. A letter of intent at all times ends with a name to motion, whereas a letter of curiosity is extra laid-back and will not request something particular from the recipient.

Whereas each letters show initiative and are intently tailor-made to the corporate, they do serve barely completely different functions.

When to Use a Letter of Intent

There are many situations the place a job seeker might wish to ship out a letter of intent. Listed below are just a few examples: 

  • You will have a excessive degree of curiosity in a selected firm, however there’s not an open function.

  • You have an interest in networking with an organization in a dedicated manner.

  • You wish to attain out with a proper follow-up after a networking occasion.

  • You’re making use of to a extremely aggressive area.

  • You’re conscious of a possible job alternative with a company that hasn’t been printed but.

Moreover, college students or job seekers switching industries might use letters of intent to use to academic alternatives like internships and apprenticeships — although these might also be referred to as cowl letters

when to use a letter of intent

Tips on how to Write a Letter of Intent

There are many methods to strategy writing a letter of intent for a job. Right here’s a step-by-step course of for writing your LOI draft:

1. Present your contact info. 

On the high of your LOI, you’ll wish to present contact info so your recipient can contact you about future alternatives. This will embrace your cellphone quantity, e mail, and tackle.

2. Use an acceptable greeting.

For some alternatives, a proper greeting is acceptable. In different conditions, a extra casual strategy could also be superb. If doable, tackle the precise recipient. 

3. Present an introduction. 

Within the intro paragraphs, you’ll wish to faucet into three specifics:

Be happy to range the order of this info. Your LOI intro could also be formal or extra playful, relying on who you’re and the group you’re submitting to.

4. Dive into your strengths and firm alignment. 

An LOI is created to obviously convey why you’re an excellent match for the group. Within the physique paragraphs of your letter, you’ll wish to clarify:

  • Your strengths.
  • What you do.
  • How these issues would match with the group.

5. Information the dialog into the long run. 

All LOIs finish with a name to motion, which is among the issues that differentiates it from a letter of curiosity or a canopy letter. Map out potential subsequent steps so it’s simple for the reader to take motion. It might embrace:

6. Write a considerate conclusion.

Conclude your LOI by reiterating your curiosity within the firm. Be sure to thank the recipient for his or her time, too — there wasn’t a job opening request, in order that they took outing of their day to learn your letter.

For those who’re sending your LOI due to an inner referral, be sure you reference them throughout the letter. 

how to write a letter of intent

Letter of Intent Samples

Let’s undergo just a few completely different samples of LOIs and spotlight what every does properly. Refer to those samples as you draft your personal letter of intent for steering on incorporating the weather of an LOI seamlessly.

Inside Connection

Dear Mr. Waterhouse, My name is Jennifer Orlando, and I am an accomplished sommelier with a decade of experience. I recently enjoyed a glass at your wine bar, and I would love to chat with you more if you’re hiring soon. My colleague, Jackson Marymount, has worked at Italiano Wine Bar for several years and highly recommends working with your organization. I have a wine service background and a Wine & Spirit Education Trust (WSET) Level 3 certification. I’m passionate about Italian wines — Nebbiolos are my favorite! Jackson says you’re a fan, as well. My passion for Italian wines, combined with my experience, make me a great candidate for Italiano Wine Bar if you’re ever in need of an extra hand. I appreciate you taking the time to read my letter today, and if you’d like to chat further, please email me, and we can schedule a time to sit down together. Thank you again for your time. Warm regards, Jennifer

On this letter of intent, Jennifer leverages an inner connection. It is a nice solution to earn just a few further factors when explaining how you already know concerning the enterprise. Past that, Jennifer’s experiences align properly with the work that the wine bar does.

What I like: This letter of intent does a fantastic job of personalization, weaving via the interior connection completely in just a few completely different spots. A referral is a strong assist to include into an LOI, and Jennifer did a fantastic job dropping hints of her connection.

Making a Pitch

Dear Elise, My name is Mark Morgan, and I’m a freelance graphic designer with a passion for bold marketing materials. I found your marketing company while on LinkedIn the other day, and I would love to collaborate with you in the future. As I read up on your company, I discovered a lot of similarities between my work and your organization. I, too, advocate for bright and forward advertising, and creating smart and attractive ads is my specialty. While I noticed you don’t have any posted project needs at this time, I was browsing your offerings and saw an opportunity to bolster your products. Your “Full-Stack Ad Copywriting” package covers strategy and copy, but it doesn’t offer graphic design. I’d love to bring my skills to the table to supplement your product. If you’d like to chat further, please shoot me an email, and we’ll set up a time to discuss potential collaboration. Thanks so much for taking the time to read my letter. Take care, Mark

What I like: On this letter, Mark is making a pitch. He nonetheless covers the bases of a fantastic LOI — discussing his strengths and alignment with the model. However as a substitute of simply calling for a gathering, he makes a pitch that’s particular to the group. This gives worth to the recipient and makes Mark seem like a robust collaborator. 

Mark may gain advantage from HubSpot’s CMS Hub to handle his pitches. Lead era and content material creation are essential components of freelancing, and Mark wants to remain organized with a purpose to do it properly. Be taught extra about HubSpot’s CMS Hub right here.

Diving Into Alignment

Dear Michael, My name is Jordan, and I’m a non-profit manager. I’m reaching out today because I discovered your organization through one of my colleagues. I’d love to see if you’re in need of any managerial services. My values are in close alignment with the values of Trees 4 Life Canada. I’m dedicated to service and passionately believe saving the trees is one of the best ways we can save the world. I studied agriculture in college and have since dedicated my professional life to collaboration with tree nonprofits. If you’re seeking a manager in the near future, I’d love to be considered for the role. With my experience and alignment with your values, I’d surely be a great fit. Please feel free to send me an email at jordanlovestrees@example.com. Thank you for your time. Sincerely, JordanWhat I like: Jordan is in shut alignment with the group’s values and does a fantastic job of highlighting that in her letter of intent. She’s considerate and well-researched, communicates her alignment clearly, after which closes with a name to motion.

Letter of Intent Template

Letters of intent are commonplace paperwork, so that you don’t want to fret about reinventing the wheel every time you ship one. Use this template as a useful resource to make sure your letter consists of all of the essential components.

[Your name]

[Your contact information]


[Recipient’s Name]

[Recipient’s contact information]


Pricey [Recipient or To Whom It May Concern],

My identify is [Your Name][title/relevant information about yourself], and I heard about your group via [how you know the organization]. I’m reaching out to attach. I’d love to speak in case your workforce plans on increasing.

I’ve abilities in [skills] that I imagine can be a fantastic match in your group. Your values of [company values] are in shut alignment with my strengths, and I imagine I might make a fantastic contribution.

I imagine that my [abilities/skills/interests] would profit your organization, and I’d love to speak extra about any potential alternatives that come up with [name of organization]. If , please attain out by [phone/email] to schedule a time to fulfill with me.

Thanks for taking the time to learn my letter, and I hope to speak with you additional sooner or later.


[Your name]

In fact, you’ll wish to edit the template for tone and specifics associated to your self and the group you’re contacting. 

Discovering Success With a Nice Letter of Intent

Sending a letter of intent might be susceptible, but it surely’s a good way to make new connections and set your self up for employment success.

Refer to those methods, samples, and templates to ensure your LOI goes to be the best letter doable. Emphasize your alignment with the group, and also you’re positive to see success!

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